Lead Advisor - Property Information and Performance

Tēnei tūranga – About the role 

The Government Property Office is accountable for the strategic leadership of the government’s office accommodation portfolio and provisioning for the centralisation of components of the government’s property function. The Government Property Office is also responsible for delivering on MBIE's own property strategy as well as providing high-quality property management services to MBIE.

The government’s office accommodation portfolio is significant, encompassing circa 1,000,000 sqm of office space and a rental spend of circa $330 million per year across 73 agencies, including Crown Agents. MBIE is an agency with a significant property portfolio (about 10% of the government’s footprint), encompassing both office and non-office sites, across New Zealand and offshore.

The Lead Advisor Property Information and Performance reports to the Head of Strategy and Standards. This position will be responsible for establishing performance frameworks to measure and monitor system outcomes, deliver robust analytical outputs, and perceptive quantitative insights and evidence to support senior leadership and other key stakeholders in the management of the government office accommodation portfolio. The Lead Advisor has established deep knowledge or technical expertise across property information management, with significant experience in the fields of data analytics, statistical modelling and/or forecasting/prediction.

The Lead Advisor Property Information and Performance leads a small team of specialists and is responsible for ensuring quality and consistency of advice and practices within the unit. This includes providing thought leadership and professional practice expertise, as well as mentoring and coaching.

Ngā herenga – Requirements of the role

Personal specifications

• Over 10+ years’ experience in performance frameworks to measure and monitor property system outcomes and the use of a range of analytical methodologies and latest developments in techniques and practices.
• Strong qualitative and quantitative skills.
• Experience of working across large, complex, multi-agency programmes of work and/or portfolios of projects.
• Experience in managing, leading, coaching and mentoring others.
• Understands the property system leadership role and strong understanding of the mechanics of government.
• Proven ability to build and maintain effective relationships at a senior level with both internal and external stakeholders and to successfully manage a wide network of relationships.
• Excellent communication skills including verbal, written and presentation skills.
• Demonstrated experience in the public sector would be advantageous.
• Relevant Tertiary qualification.
• Must have the legal right to live and work in New Zealand.

Takohanga tuhinga o mua – Key accountabilities and deliverables

Critical areas of success

• Leads, scopes, shapes, plans and manages complex analytical projects to deliver high quality strategic analysis.
• Produces clear, accurate, well-reasoned, insightful analysis products and clearly and succinctly communicates issues and concepts.
• Establish performance frameworks to capture system outcomes, including measures and targets (informed through data collected from sector partners, market intelligence and insights) for monitoring and reporting.
• Applies advanced system, strategic and critical thinking, clear and logical reasoning and sound judgement to analyse evidence and issues.
• Leads engagements with clients and stakeholders to shape projects, including developing viable options; analysis and evaluation, and monitoring and reviewing processes.
• Uses sophisticated project planning and management techniques to effectively carry out agreed work programmes, using initiative to resolve most conflicts, manage risks and coordinate work with others.
• Developing and implementing mechanisms to ensure analysis is robust, accurate, and compliant with legislation and relevant data analytics standards, including data confidentiality, privacy and security protocols.
• Ensuring the resilience of property data and information, including corporate system backup and recovery, and effective disaster recovery and business continuity plans for all corporate systems and data.
• Works under direction of the Head of Strategy and Standards to deliver on work programme, within the resources available and provides timely reports on progress.
• Work in partnership Corporate and Digital Services to ensure clear lines of accountabilities are set for ongoing system support and service level agreements are in place and monitored as required.
• Effectively and consistently identifies and manages risk, highlighting potential problems/risks well in advance and proposing solutions.
• Actively leads multiple and/or complex pieces of work concurrently and independently plans and manages workload to meet the needs of stakeholders.

Information and systems

• Work across the Strategy and Standards team to ensure the right data, information and insights are available to drive improvements in investment analysis, operational practices for the branch, and standards to support property system leadership with agency partners.
• Ensure the branch understands the importance of quality data to enable continuous improvement within its business strategy, operations and standards.

People leadership

• Leads team members and projects and understands and utilises the capability of team members to deliver high quality project outputs.
• Supervises, guides, coaches and mentors and provides on-the-job training for team members.
• Provides intellectual leadership, bringing new ideas, techniques and knowledge and contributes to analytical conversations across the organisation.
• Fosters an open, collaborative environment that encourages quality, innovation, on-going learning and knowledge sharing within the team and across MBIE.
• Leads a quality assurance culture to ensure the integrity, robustness, and utility of analytical deliverables.

Wellbeing, health and safety

• Displays commitment through actively supporting all safety and wellbeing initiatives.
• Ensures own and others safety at all times.
• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
• Reports all incidents/accidents, including near misses in a timely fashion.
• Is involved in health and safety through participation and consultation.

Tō tūranga i roto i te Manatū – Your place in the Ministry

The Lead Advisor Property Information and Performance position reports into the Head of Strategy and Standards within the Government Property Office. The branch sits within the Kānoa - Regional Development & Commercial Services group.

More information about MBIE’s structure

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission