Procurement Specialist
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Tēnei tūranga – About the role
The Procurement Specialist, Supplier Relationship Management (SRM), engages with suppliers, agencies and other stakeholders to deliver the best public value and procurement outcomes for government, while understanding the impact an All-of-Government (AoG) approach can have on the market.
The Procurement Specialist (PS) employs best-practice SRM to drive innovation and deliver added value from suppliers by taking a long-term view of commercial relationships and the way in which NZ Government Procurement (NZGP) engages with the market. Working with senior members of the team, the PS taps into suppliers’ expertise and capabilities to maximise value for agencies from both a commercial perspective and in terms of Broader Outcomes. The PS continuously develops subject matter expertise and discovers market/industry trends, the insights of which inform a future-focused approach to category management.
Ngā herenga – Requirements of the role
Personal specifications
- Procurement/commercial experience within government, a regulatory environment, or the private sector.
- Ability to analyse commercial and procurement situations and recommend and design solutions.
- Experience in delivering projects to scope, time to budget and achieving successful outcomes.
- Excellent interpersonal skills, demonstrated by credibility, personal or collaborative influence, managing expectations, and persuasion.
- Experience in influencing and negotiating with stakeholders, suppliers, and colleagues.
- Demonstrated ability to develop and implement strategy plans, stakeholder engagement plans, approaches to market, and procurement plans.
- Experience in managing approaches to market.
- Political nous and a working knowledge of the machinery of government.
- Experience in dealing with change in a complex and dynamic environment.
Qualifications
- MCIPS, tertiary qualification, (Business, Law, Accounting, Commerce) would be beneficial.
Requirements
- The ability to gain and maintain a national security clearance to LEVEL Confidential.
- Must have the legal right to live and work in New Zealand.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Indicators of success
- With support from senior team members, provide advice and feedback on the development of tenders, evaluation methodologies, market approaches, planning and contract award of procurement opportunities.
- A understanding of the supply market is demonstrated in the categories and associated industries in which the Procurement Specialist is involved.
- Market approaches and strategies are developed with input from stakeholders.
- Category and procurement reviews are undertaken, and strategies developed that minimise or manage supply market risk and meet agency needs.
- Active and regular engagement with agencies and suppliers achieves the best possible commercial outcome for government and suppliers.
- Supplier relationships and contracts are managed to drive innovation, add value and deliver benefits for government.
- The contractual obligations of New Zealand Government Procurement (NZGP), agencies, and suppliers are delivered.
- Increase usage of AoG contracts and collaborative procurement approaches by eligible government agencies.
- A strategic, holistic, and informed approach is taken to supplier and contract management in collaboration with other teams in the branch and stakeholders.
- Provide support and advise to senior team members on significant business cases, syndicated initiatives, and other requests for procurement advice either in person or in writing.
- Stakeholder enquiries are handled in a timely and professional manner and seen through to completion.
- Opportunities are identified to influence earlier planning of procurement initiatives and collaborative procurement approaches.
- Support is provided to senior team members to review Significant Service Contracts, Procurement Capability Indexes and Annual Procurement Plans to encourage strategic procurement within agencies and across the wider government sector.
- Briefings and presentations to public sector agencies are prepared to a high standard that represents NZGPP views and protects its reputation in any external interactions.
- Cooperative, partnering relationships with NZGP’s key stakeholders are developed and maintained.
- Customers’ needs are met, and opportunities identified to deliver a high-quality service.
- Stakeholders are engaged in a professional manner that provides a strong level of confidence.
- NZGP views are represented, and its reputation protected in any external interactions.
- Procurement activity aligns to the Government Procurement Rules, procurement principles and frameworks.
- Regular and appropriate engagement occurs with the market, agencies and suppliers to achieve the best possible commercial outcome for government.
- Provide considered, pragmatic, consistent advice that meets or exceeds agency requirements.
- Government agencies are assisted with their sourcing and procurement requirements and the New Zealand Government Procurement and Property Branch is viewed by government agencies as consistent and adding value to their business.
Wellbeing, health and safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Procurement Specialist position reports to the Manager Advisory Services within the New Zealand Government Procurement Branch. The branch sits within the Building Resource and Markets Group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
