Capability Lead – Project Management

Tēnei tūranga – About the role

Reporting to the Digital, Data and Insights (DDI) Head of Project Capability, this position leads a team of Project Managers delivering digital solutions for MBIE business units implementing positive public services outcomes, using modern project delivery techniques and technologies.

The Capability Lead line manages people ensuring that are assigned to one or more projects and supported with performance management activities. The role works closely with DDI programme managers and peers to ensure people provided to projects are well inducted, trained and have sufficient capacity. Recruitment of employees and contractors is a key part of the role ensuring the team builds the specific skills in the workforce to match the current and future needs for successful delivery.

The Capability Lead is expected to be a project management professional and although the role focused on people management and development, they may be required from time to time to pick up project delivery responsibilities. Project Manager training and development delivery and support is a key component of the role.

In conjunction with the Head of Project Capability, PMO and other Capability Leads, this role will contribute to raising the overall maturity of MBIEs Project Management practices and grow project professionals’ capabilities.

Ngā herenga – Requirements of the role

Personal specifications

• In depth knowledge and seven + years’ experience in Project Management.
• You are a Project Management Subject Matter Expert with the intent of managing people capability.
• You are both a Leader and a Mentor and like to coach people help them be their best.
• You have confidence in your Decision Making and are structured in how you manage capability growth.
• You are well networked and respected.
• You have shown an ongoing commitment to own professional development.
• Ability to quickly establish and build strong working relationships and develop trust, credibility, buy-in and collaboration with managers, staff, vendors and other stakeholders.
• Proven ability to develop trust and credibility with peers.
• Excellent communication skills – both verbal and written particularly business writing and reporting.

Pre-requisites

• You have a tertiary qualification in a relevant subject.
• Must have the legal right to live and work in New Zealand. 

Takohanga tuhinga o mua – Key accountabilities and deliverables

Critical areas of success

The Capability Lead will be required to deliver results in the following areas and be responsible for:

• You are managing the Project Manager people resources building the capacity and project management capabilities to meet current and future resource needs.
• The team is delivering high-quality outcomes for its stakeholders, both internal and external.
• Both you and the team are adding value to the wider Ministry by genuinely taking ownership of the system it delivers.
• You are focussed on the improvement of the team’s capabilities.
• Staff attrition is low, staff engagement is high.
• In conjunction with other Capability Leads and the PMO you will contribute to raising the overall maturity of the MBIE project management practices.
• Promote and support ‘Whāinga Amorangi’ - MBIE’s organisational plan to build capability in Māori Crown relations including:
  • use of Te reo Māori.
  • understanding of Te Tiriti o Waitangi/The Treaty of Waitangi and New Zealand history.
  • the good application of Tikanga/Kawa in the workplace as common practice.
  • managing and maintaining relationships and authentic partnership with Māori on the development of policy, programmes and services.

Personal leadership

• Modelling positive management and leadership behaviours.
• Modelling the desired values and culture of the organisation and leads across the team.
• Encouraging a customer-focused culture across the team.
• Fostering an open, collaborative environment that encourages operational excellence, quality, innovation, ongoing learning, and knowledge sharing. 

Team management

• Implementing strategies, work programmes and performance targets for the team with supporting measurement, monitoring, and reporting mechanisms.
• Regularly monitoring and reporting on progress towards achievement of plans and strategies.
• Continually reviewing and considering improvements to all elements of the team’s operations.
• Effectively and consistently identifying and managing risk.
• Managing expenditure and resources in line with approved delegations, guidelines, budget, deadlines, and reporting requirements, with a focus on cost effectiveness in the Ministry.

Capability leadership

• Establishing clear accountabilities, expectations and performance standards with direct reports and ensures regular performance management and development occurs.
• Monitoring individual and team performance to ensure that performance targets are met.
• Providing feedback to staff on team and individual performance.
• Motivating team members and gives them opportunities to participate.
• Coaching and developing staff to meet the needs of MBIE now and in the future.

Relationship managment

• Participating as an active team member and contributing knowledge and expertise needed to achieve MBIE’s outcomes.
• Building and maintaining effective relationships and partnerships with internal and external stakeholders, as necessary in to identify and share best practice information and to promote the Ministry, its products, and services.
• Developing effective working relationships with other MBIE managers and staff to transfer knowledge and learning from the team to the wider organisation.
• Representing whole-of-Ministry views and protects its reputation in any external interactions.

Wellbeing, health & safety

• Displays commitment through actively supporting all safety and wellbeing initiatives.
• Ensures own and others safety at all times.
• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
• Reports all incidents/accidents, including near misses in a timely fashion.
• Is involved in health and safety through participation and consultation.

Tō tūranga i roto i te Manatū – Your place in the Ministry

The Capability Lead Project Management position reports into the Head of Project Capability within the Partnerships and Programmes branch. The branch sits within the Digital data and Insights group.

More information about MBIE’s structure

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission