Logistics Officer

Tēnei tūranga – About the role

The Logistics Officer is a team member role within Insolvency and Trustee Service (ITS). The role is responsible for the receipt, storage, care and maintenance of the assets held at a secure warehouse facility. This position works closely with Case Coordinators and is responsible for effectively processing the seizure, receipt, storage and disposal of assets that are required to be held at the warehouse. The Logistics Officer also assists with the day to day running of the warehouse including being available to escort visitors through the facility, and provides support for case administration as required.

Ngā herenga – Requirements of the role

Personal specifications

• Demonstrated experience in a warehouse management or logistics role, preferably involving management of a high value asset portfolio.
• Strong organisational skills and ability to co-ordinate specialist providers at short notice.
• High level of accuracy and attention to detail in respect of record keeping and administration
• Strong written and oral communication skills and ability to liaise with other service providers to achieve desired outcomes.
• Strong commitment to customer service and actively working within a team environment.
• Can-do, willing attitude with a high level of initiative, sound judgement and discretion.
• Computer literate with ability to use hardware and some software knowledge.
• Experience in operating forklifts, hoists and compressors and holds, or is able to obtain the relevant licences.
• Holds a full driver’s licence and displays competence in the movement of vehicles, construction machinery and marine vessels within a warehouse environment.
• Must have a satisfactory Police Check completed.
• Must have the legal right to live and work in New Zealand.
• Credit check required (yes/no)
• Required to drive (yes/no)
• Police vetting (yes/no)

Takohanga tuhinga o mua – Key accountabilities and deliverables

Operational responsibilities

• Responsible for the storage, organisation and movement of assets in the storage facility to ensure it is operating efficiently and effectively.
• Facilitating the collection and transportation of assets to the storage facility from locations around the country.
• Ensuring that assets are transported both to and from the storage facility in a manner that is compliant with security protocols.
• Completion of all required record keeping and supporting documentation in respect of assets at the storage facility, including recording of condition of assets when taken into the Official Assignee’s custody and control.
• Ensuring the maintenance and update of records of vehicles held at the facility
• Complete regular stocktakes and/or auditing of assets to comply with internal assurance processes.
• Liaise with other stakeholders who have business reasons to attend the storage facility.
• Coordinate with service providers to the warehouse facility such as security, cleaners and building maintenance in conjunction with MBIE Facilities and ITS management team as appropriate.
• Identifying areas of risk, in line with the risk management and hazard management plans, developing appropriate plans and escalating to the Manager, ITS and/or Facilities, as appropriate.

Maintenance

• Ensuring specialised processes are adhered to for the assets held within the storage facility, including updating relevant asset management systems when necessary.
• Actively working with Insolvency Officers and Team Leaders to ensure assets are efficiently and effectively maintained, in line with the asset management protocols.

Administration

• Uses relevant systems for Criminal Proceed case management, setting up and monitoring cases and associated documentation as required
• Respond to queries as required
• Add assets during the life of a case
• Update system records and other
• Case file review support and closing allocated cases appropriately.

Relationship management

• Works with colleagues and other MBIE Managers to facilitate efficient asset management in order to maximise returns to the Proceeds of Crime Fund.
• Participates as an active team member and contributes knowledge and expertise needed to achieve MBIE’s outcomes.
• Develops effective working relationships with other MBIE Managers and staff in order to transfer knowledge and learning from the team to the wider organisation.
• Builds and maintains effective relationships and partnerships with internal and external stakeholders, as necessary, in order to identify and share best practice information and to promote the Ministry, its products and services.
• Models the desired values and culture of the organisation.
• Willingly shares knowledge, expertise and within the team and with others in the organisation.

Wellbeing, health & safety

• Displays commitment through actively supporting all safety and wellbeing initiatives.
• Ensures own and others safety at all times.
• Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
• Reports all incidents/accidents, including near misses in a timely fashion.
• Is involved in health and safety through participation and consultation.

 Tō tūranga i roto i te Manatū – Your place in the Ministry

The Logistics Officer position reports into the Team Leader within the Market Integrity branch. The branch sits within the Te Whakatairanga Service Delivery group.

More information about MBIE’s structure

To mātou aronga – What we do for Aotearoa New Zealand

Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.

To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.

As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).

Ngā matatau – Our competencies

Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.

Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.

Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.

Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.

Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.

Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.

Te Tiriti o Waitangi

As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.

Mahi i roto i te Ratonga Tūmatanui – Working in the public service

Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.

In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission