Investment Coordinator - Economic Development & Tourism
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Tēnei tūranga – About the role
The Investment Coordinator in the Investment Management and Performance (IMP) team provides business support and process leadership for the planning, coordination and execution of funding processes and contract administration for MBIE’s Economic Development and Tourism investment portfolio. Approximately, 100 million in Crown investment is overseen by the IMP team.
The Tourism investment portfolio includes the Ngā Haerenga NZ Cycle Trails Fund, Tourism Infrastructure Fund, Tourism COVID-19 support packages, MBIE Tourism’s events-related funding, International Conservation and Visitor Levy (IVL) and any other tourism related investment vehicles.
Working with other members of the team, the Investment Coordinator will make a valuable contribution to maximise investment operations to meet New Zealand’s economic, social and environmental goals.
Ngā herenga – Requirements of the role
Personal specifications
- Experience in project planning and coordination and business processing support. Experience in government processes and best practice in the funding operation and contracting areas is desirable.
- Have an aptitude to use the Ministry’s Investment Management Systems to configure templates and forms for funding processes to ensure they are fit for purpose. Previous relevant technical experience is beneficial.
- Have an eye for detail and a high level of accuracy, and good writing and verbal skills.
- A proactive, solution focused work style with a strong customer service focus and delivery.
- School level qualification or higher, and be able to demonstrate 2-4 years’ administrative, business coordination or grants funding experience and a demonstrated client focused approach.
- Must be a New Zealand Citizen or Permanent Resident.
Takohanga tuhinga o mua – Key accountabilities and deliverables
Delivery
The Investment Coordinator will be required to deliver results in the following areas:
- Support Investment Advisors to develop investment processes that ensure all tasks are captured and tracked as the process progresses.
- Participate in the planning and development of any new investment funding processes to ensure the processes can be operationalised efficiently.
- Coordinate funding enquiries, monitor shared mailboxes and provide technical support to applicants needing help submitting their funding applications.
- Organise and provide logistical and administrative support to assessment panel meetings to evaluate funding applications.
- Work within the Ministry’s Investment Management System (PITAU) and/or the Financial Management Information System (FMIS) to configure funding applications, assessments, contracts and reporting templates as required, as well managing the invoice process for the payment of grants to funding recipients.
- Provide contract administration services:
- Work with Investment Advisors and the Legal team to coordinate and process contracts and contract variations
- Manage processing of funding payments to ensure contractual and probity obligations are met before processing
- Prepare and support financial information when required to help manage the fund budgets.
- Provide high quality general administration services to ensure the smooth running of investment funding processing:
- Ensure key documentation is accurate and filed to ensure information regarding investment funding processes can be easily retrieved
- Deliver basic reports and analysis for planning, running and reviewing investment funding processes
- Researching and collating information for responding to Parliamentary questions, OIA and other correspondence.
- Provide excellent customer service to external stakeholders.
- Identify and escalate risks to Senior and Principal Investment Advisors or the Manager, in relation to investment funding processing.
- Liaise with Auditors to provide information as required.
- Comply with QA systems, assurance processes and performance standards set for the core investment operations functions.
Team contribution
- Work co-operatively and effectively with others to achieve team and branch goals.
- Participate in team discussions, assist in the identification of solutions, and resolution of issues and problems.
- Support colleagues and peer review/proofread work as requested.
- Participate in discussions with the team about the implementation of best practice investment processes.
Relationship management
- Maintain relationships across a variety of functions. Draw upon multiple relationships to exchange ideas, resources and know how. Actively seek to build and develop a network of contacts.
- Lead collaborative and purposeful relationships with external stakeholders and staff within MBIE to ensure effective process implementation.
Wellbeing, health & safety
- Displays commitment through actively supporting all safety and wellbeing initiatives.
- Ensures own and others safety at all times.
- Complies with relevant safety and wellbeing policies, procedures, safe systems of work and event reporting.
- Reports all incidents/accidents, including near misses in a timely fashion.
- Is involved in health and safety through participation and consultation.
Tō tūranga i roto i te Manatū – Your place in the Ministry
The Investment Coordinator position reports into the Manager, Investment and Performance within the Tourism branch. The branch sits within the LSE group.
To mātou aronga – What we do for Aotearoa New Zealand
Hīkina Whakatutuki is the te reo Māori name for the Ministry of Business, Innovation and Employment. Hīkina means to uplift. Whakatutuki means to move forward, to make successful. Our name speaks to our purpose, Grow Aotearoa New Zealand for All.
To Grow Aotearoa New Zealand for All, we put people at the heart of our mahi. Based on the principles of Te Tiriti o Waitangi / The Treaty of Waitangi, we are committed to upholding authentic partnerships with Māori.
As agile public service leaders, we use our breadth and experience to navigate the ever-changing world. We are service providers, policy makers, investors and regulators. We engage with diverse communities, businesses and regions. Our work touches on the daily lives of New Zealanders. We grow opportunities (Puāwai), guard and protect (Kaihāpai) and innovate and navigate towards a better future (Auaha).
Ngā matatau – Our competencies
Cultivates innovation We create new and better ways for the organisation to be successful by challenging the status quo generating new and creative ideas and translating them into workable solutions.
Nimble learning We are curious and actively learn through experimentation when tackling new problems by learning as we go when facing new situations and challenges.
Customer focus We build strong customer relationships and deliver customer-centric solutions by listening and gaining insights into the needs of the communities we serve and actively seeking and responding to feedback.
Decision quality We make quality and timely decisions that shape the future for our communities and keep the organisation moving forward by relying on an appropriate mix of analysis, wisdom, experience, and judgement to make valid and reliable decisions.
Action oriented We step up, taking on new opportunities and tough challenges with purpose, urgency and discipline by taking responsibility, ownership and action on challenges, and being accountable for the results.
Collaborates We connect, working together to build partnerships with our communities, working collaboratively to meet shared objectives by gaining trust and support of others; actively seeking the views, experiences, and opinions of others and by working co-operatively with others across MBIE, the public sector and external stakeholder groups.
Te Tiriti o Waitangi
As an agency of the public service, MBIE has a responsibility to contribute to the Crown meeting its obligations under Te Tiriti o Waitangi (Te Tiriti). Meeting our commitment to Te Tiriti will contribute towards us realising the overall aims of Te Ara Amiorangi – Our Path, Our Direction, and achieve the outcome of Growing New Zealand for All. The principles of Te Tiriti - including partnership, good faith, and active protection – are at the core of our work. MBIE is committed to delivering on our obligations as a Treaty partner with authenticity and integrity and to enable Māori interests. We are committed to ensuring that MBIE is well placed to meet our obligations under the Public Service Act 2020 (Te Ao Tūmatanui) to support the Crown in strengthening the Māori/Crown Relationship under the Treaty and to build MBIE’s capability, capacity and cultural intelligence to deliver this.
Mahi i roto i te Ratonga Tūmatanui – Working in the public service
Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi.
In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.
What does it mean to work in Aotearoa New Zealand’s Public Service?(external link) — Te Kawa Mataaho The Public Service Commission
