Key dates
Date |
Activity |
20 May 2024 |
MBIE Portal Pītau opens for proposals |
20 June 2024 |
Assessor names published on MBIE website |
12 July 2024 (12 noon) |
Closing date for proposals |
12 to 15 July 2024 |
Assignment of proposals to Assessors |
25 July to 31 August 2024 |
Assessment period |
Mid-September 2024 |
Assessor panel meeting |
January/February 2025 |
MBIE and MoST agree final funding decisions |
February/March 2025 |
Investment funding decisions announced |
March/April 2025 |
Contracting period |
May 2025 |
Contracts expected to start |
Dates are subject to change.
Note: MoST has a 2-step evaluation process which may mean delays to the final decisions and contract start dates.
If dates change, we’ll let you know by email. To be added to the email list, email internationalscience@mbie.govt.nz.
You can also subscribe to our Alert e-newsletter.
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Assessment information
Once you’ve submitted your proposal, this is the assessment process:
- MBIE reviews applications to ensure they meet the eligibility criteria. MBIE may contact New Zealand applicants to confirm that a partner application has been submitted to MoST.
- Independent Assessors review the proposals against the assessment criteria and, where relevant, the Vision Mātauranga Policy. Assessor scores and comments are entered into Pītau.
- Assessors attend an Assessment Panel meeting where the preliminary scores and comments are reviewed, scored, and ranked. The Panel reach a consensus about the preferred proposals, feedback comments, and recommendations which will inform the Panel Chair's report.
- MoST conducts a parallel assessment process for Chinese applicants.
- MBIE and MoST each compile a shortlist of proposals recommended for funding. MBIE’s shortlist is informed by the recommendations in the Panel Chair’s report.
- MBIE and MoST compare the shortlists of recommended proposals and agree which projects should be funded. Where proposals have been ranked differently, MBIE and MoST will negotiate to agree which teams receive funding.
- The Manager, International Science Partnerships will make the final funding decisions based on the outcomes of discussions with MoST.
- MBIE will notify applicants of the final funding decision and provide general feedback to all applicants on request.
Vision Mātauranga Policy
Conflicts of interest
If you are submitting a proposal, check the list of Assessors below (names will be published before 20 June 2024) for any potential conflicts of interest.
If you identify an actual, potential, or perceived direct or indirect conflict of interest, you must notify us before the application closing date by emailing internationalscience@mbie.govt.nz with the details for further discussion.
You must also notify us if you identify an actual, potential, or perceived direct or indirect conflict of interest, after the application closing date and before the final funding decision date.
Conflicts of interest may occur on 2 different levels:
1. A direct conflict of interest, where an Assessor is:
- directly involved with a proposal (as a participant, manager, mentor, or partner) or has a close personal relationship with the applicant, for example, family members
- a collaborator or in some other way involved with an applicant’s proposal.
2. An indirect conflict of interest, where an Assessor:
- is employed by an organisation involved in a proposal but is not part of the applicant’s proposal
- has a personal and/or professional relationship with one of the applicants, e.g., an acquaintance
- is assessing a proposal under discussion that may compete with their business interests.
Assessors
A list of Assessors will be published here by 20 June 2024.
The assessment criteria
Assessors will assess proposals on each of the criteria (below) and them score them from 1 (Low quality) to 7 (High quality).
Excellence: 40% weighting
Will the activity lead to the creation of new knowledge through high quality research?
The Assessors will consider to what extent the proposal:
- will lead to the creation of new knowledge which is of the highest calibre, and that will have national and international scientific impact and recognition
- utilises applicable scientific and technological principles, including a well-designed research plan and a credible approach to managing risk, that will enable delivery of the proposed research aims
- is ambitious in terms of scientific risk, novelty and/or innovative approaches, and leverages state-of the-art knowledge and facilities
- is led by world-class science leaders or potential future leaders, with the skills, knowledge and resources to deliver the proposed activities and to manage risk
- explains the science and innovation opportunities and contributions of Māori knowledge, people and resources for the benefit of all New Zealand
Connections: 30% weighting
Will the proposed activity establish an enduring collaboration with world class international collaborators?
The Assessors will consider to what extent the:
- New Zealand research team and its proposed international partners have excellent track records of collaborating with other institutions and delivering research results
- proposed partners offer highly complementary, world-class expertise, knowledge, capabilities and resources, building a high-performing and connected research team
- research team and its partner have outstanding capabilities and capacity to build and manage a substantive international partnership and fully realise the stated international opportunities
- research team and its partners have outstanding and comprehensive capabilities including scientific and other resourcing, and supporting infrastructure, to deliver the proposed activities
- proposed project will give effect to Vision Mātauranga policy, creating connections with and for Māori in a genuine and meaningful way.
Impact: 30% weighting
Will the project deliver benefit aligned to the wider economic, social and environmental goals of New Zealand?
The Assessors will consider to what extent the:
- proposal has a strong line of sight to expected benefits that are of national and global significance, where the analysis supporting the estimates of benefits and uncertainty is excellent
- New Zealand and international partners have excellent records of engagement with end-users, with the potential to bring together New Zealand research capabilities
- proposal identifies opportunities and needs that are important/relevant to New Zealand and connected to multiple end-users or end-user research sectors
- project has potential to support a pipeline of research/knowledge transfer within the wider science systems to build long-term capability and enable the development of new ideas/applications
- proposed research gives effect to Vision Mātauranga policy, including benefits to Māori (iwi, communities/groups, and/or businesses).
Other assessment criteria
When assessing proposals against the assessment criteria, MBIE will also take the following factors into account, including the extent to which the overall mix of investments:
- are likely to achieve the objectives of this opportunity
- are likely to support the Vision Mātauranga policy
- doesn’t overlap with similar projects already being funded
- will minimise the risk that applicants do not have the capacity to complete the research project because of existing commitments to other research projects.
Vision Mātauranga policy
Funding decisions
The Manager, International Science Partnerships at MBIE will make funding decisions based on Panel Chair’s report and the outcomes of discussions with MoST.
The decision and recommendations may also:
- set pre-contract conditions which must be met before the investment is contracted
- set special conditions in addition to the general terms and conditions set out in the Funding contract
- vary the proposed term of a proposal
- vary the funding allocated from what is proposed and require critical performance indicators to be renegotiated to MBIE’s satisfaction to reflect the changed funding.
We will advise the successful proposal's contact person of the funding decision by email. The funding decision will be announced by press release and published on MBIE's website.
Contracting, reporting, and monitoring
Contracting
Successful applicants will enter into a funding contract (see key documents section above for the template) with MBIE subject to any special conditions being met.
Payments
The contract holder must manage the approved funding to ensure delivery of the contracted project.
Subject to specific contract conditions, funding will be provided in 6 instalments of equal value as follows:
- First payment: made on the next available payment date after the contract has been signed by both parties.
- Subsequent payment: made every 6 months.
Reporting and monitoring
Successful applicants will need to provide annual reports and a final report in Pītau.
Annual report
The Annual Report will include progress against the objectives and KPIs identified in the work programme and details of any emerging risks and what is being done to address them.
Final report
Required at the end of the project and will include commentary on the overall project outcomes, including key achievements, the steps taken and, where applicable, the changes made to your approach.
Contact
Email
Application queries:
internationalscience@mbie.govt.nz
Phone
0800 693 778 (Monday to Friday, 8:30am to 4:30pm)